Checklist of Property Documents

property documents for transactions in India, integrating the checklist:

1. Sale Deed/Title Deed/Mother Deed/Conveyance Deed: Proof of ownership transferring property from seller to buyer. Registration within 4 months is mandatory.

2. RTC Extracts: Land details, previous owners, mortgages, etc., especially for converted land.

3. Khata Certificate and Extracts: Confirmation of property registration with the municipal committee, necessary for property transfer.

4. Mutation Register Extracts: Details of property transfer, ownership changes, etc., from the Village Accountant or Tahsildar.

5. Joint Development Agreement: Agreement between landowner and builder for development, specifying rights and obligations.

6. General Power of Attorney: Legal authorization for property transactions if applicable.

7. Building Plan sanctioned by the Statutory Authority: Approval for construction to ensure legality.

8. NOC from Electricity Dept./Pollution Control Board/Water Works/Airport Authority: Approval from relevant government departments for construction and utilities.

9. Supplementary Agreement/Ratification Deed: Documenting any modifications to the principal agreement.

10. Allotment Letter from Builder/Co-Operative Society/Housing Board/BDA: Details of property and project, required for financing.

11. Sale Agreement between Builder and 1st Owner: Terms and conditions of sale, including possession date and payment schedule.

12. Construction Agreement between Builder & 1st Owner: Agreement for construction works.

13. Copy of Possession Letter from the Builder: Confirmation of property handover.

14. Payment Receipts paid towards the Builder: Proof of payments made to the builder.

15. Loan on the Property (Current or Past) / Original Property Documents with Bank: Documents related to any existing or past loans.

16. Sale Agreement with the Seller: Agreement preceding the sale deed, fixing terms and conditions.

17. Latest Tax Paid Receipt till Date of Registration: Proof of property tax payment.

18. EC up to date for latest 13 years or from the date of registration till date: Verification of property transactions.

19. Demand Letter from the vendor before disbursement: Builder's demand for payment from the buyer.

20. Own Contribution Receipt along with the Bank Statement: Proof of the buyer's contribution for financing.

21. NOC from the Society/Building association: No-objection certificate from the apartment owners' association.

22. No-Due Certificate from the Building Association: Confirmation of cleared dues and custody of original documents.

23. Approved Plan of Construction/Extension & License for Construction: Approval for construction from local authorities.

24. Detailed Cost Estimate/Valuation Report from Chartered Engineer/Architect (if applicable): Property valuation for loan eligibility.

25. Conversion Order/Betterment Charges Paid Receipt: Legal permission for land use conversion.

26. Sanctioned Layout Approval Plan: Approval for property layout from development authority.

27. Auction Sale Confirmation Letter from Local Development Authority: Confirmation of property purchase through auction.

28. Release Deed (If applicable): Document for renouncing claims or rights on property.

29. Completion Certificate: Confirmation of building compliance with construction rules.

30. Occupancy Certificate: Approval for property occupancy after construction completion.

31. Loan/Charge/Mortgage by the Builder: NOC from financial institutions for builder's loans.

32. Deed of Declaration: Confirmation of transfer of ownership from the builder.

33. Latest Electricity Bill: Proof of current ownership.